Job Descriptions

 

Monroe Township Soccer Club Volunteer Job Descriptions

With an organization of such substantial size with such varying interests, we require a significant number of volunteers to keep the programs running and provide value to our players, coaches, referees and parents. Use this article as guidance to help you better understand the expectations of each volunteer role within MTSC. If you still have questions, please e-mail us at soccer@monroesoccer.com
 
Volunteer Position
Job Description
Appx. Time
Commitment
Board
Position?
Board of Directors

 
  • Collectively make strategic and operational decisions
  • Elected at Annual General Meeting for 1-year terms
  • Meet at least monthly to review active and strategic issues
Varies
Yes
President

 
  • Act as the general representative of the Board of Directors
  • Set the monthly and any special meeting agenda
  • Represent the club at various public events and forums
  • Provide strategic direction and set priorities
  • Be liaison to the Township on issues related to club
  • Supervise all activities of the Board and Board members
  • Responsible for establishment and enforcement of written club rules and regulations. Such rules and regulations will be published and distributed annually.
  • Responsible for obtaining permits for fields
20+ hrs / mth
Yes
Executive VP
  • Will Perform all the duties of the President in his/her absence
  • Will maintain a master list of all team coaches and players for each season
  • Will oversee all contracts entered into by the club
  • Will oversee website content
  • Will supervise Player and Program Development, with the assistance of the Vice Presidents
  • Will supervise the Coordinator of Fund Raising/Sponsorship
  • Will be responsible for overseeing and supervising all club purchases
  • Will supervise the activities of the Travel Director
20+ hrs/mth
Yes
VP of Player & Coach Development
  • Assists the Recreational Soccer Directors with the recruitment of coaches
  • Identifies potential board members with soccer knowledge
  • Works with coaches to implement club philosophy
  • Leads disciplinary hearings and appeals
  • Addresses issues among players/coaches/parents
  • Creates spirit of cooperation among coaches and teams
  • Offers technical/tactical advice when asked
  • Assist with the development and oversight of the Club Curriculum
  • Oversee the paid trainers of the club
10 hrs/mth
Yes
VP of Program Development
  • Supervise Referee Assignor
  • Assist Executive Vice President with website content
  • Oversee new program development
  • Oversee Spring and 3v3 Tournament Directors
7-10 hrs/mth (more around tournaments)
Yes
Secretary
  • Assist the President and Board, as needed
  • Reserve suitable meeting locations for meetings
  • Maintain notes of Board and Membership meetings
  • Distribute agenda for each meeting for review by attendees
  • Distribute all special notices and the newsletter for the club
  • Maintain a current copy of the Club’s by-laws
  • Responsible for archives
  • Oversee the Picnic, Pictures and Awards Coordinators
2-10 hrs / mth
Yes
Treasurer
  • Maintain MTSC’s accounting books and records
  • Issue checks and pay invoices
  • Manage surplus funds not used for ongoing operations
  • Periodically provide financial reports to the Board
  • Manage volunteers to assist with executing these duties
2-15 hrs / mth
Yes
 
 
 
 
Director of Recreational Soccer
  • Responsible for all Recreational Soccer programs
  • Delegate responsibilities to Recreational Soccer League Managers
  • Determine the registration timing and cost for each program,
  • Market Recreational Soccer to increase participation
  • Respond to questions from parents and volunteers
  • Represent Recreational Soccer programs at monthly Board meetings
  • Work with the Dir. of Uniforms to ensure sufficient supplies
  • Maintain the spirit of Recreational Soccer programs
Fall & Spring season:
10-15 hrs / wk before season (Aug/Sept & Feb-Apr)
3-5 hrs / wk during season
 
Yes
Rec Soccer Deputy Director

 
  • Assist the Director of Youth Recreational Soccer as needed
Varies
No
Director of Shrimps / Munchkins Rec Division
  • Manage Recreational Soccer Shrimps and Munchkins divisional  league
  • Form teams, assign coaches and schedule practices
  • Serve as first-responder to resolve disputes
Fall & Spring season:
5-10 hrs / wk before season
2-3 hrs / wk during season
No
Directors of Juniors Rec Divisions (Boys & Girls)
  • Manage Recreational Soccer Juniors divisional league
  • Form teams, assign coaches, schedule games
  • Serve as first-responder to resolve disputes
Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
No
Director of Intermediates Rec Division
(Boys & Girls)
  • Manage Recreational Soccer Intermediates divisional league
  • Form teams, assign coaches, schedule games
  • Serve as first-responder to resolve disputes
Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
No
Director of Seniors 3M Rec Division
  • Manage Recreational Soccer Seniors divisional league
  • Form teams, assign coaches, schedule games
  • Serve as first-responder to resolve disputes
 
Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
No
Referee Coordinator

 
  • Manage the referee needs of Recreational Soccer program
  • Solicit referees to work Recreational Soccer games
  • Coordinate referee assignments
  • Arrange for payment with Finance contacts
  • Arrange referee courses with Club Secretary
Fall & Spring season: 5-15 hrs / wk before season and sporadically thereafter to schedule courses
No
 
 
 
 
Director of Travel Division Soccer

 
  • Coordinate the needs/activities of the Travel Division Soccer program
  • Provide strategic direction for the Travel Division program
  • Preside over meetings of the Travel Division Executive Committee
  • Distribute notices of significant Travel Division events, including tryouts
  • Manage the Tryout policies and procedures
  • Provide guidance to Assistant Travel Division Directors
5-10 hrs / wk during fall, winter and spring, more
Yes
Assistant Travel Division Soccer for Boys

 
  • Coordinate needs/ activities of the Boys Travel Division Soccer Program
  • Assist in providing strategic direction for the Boys Travel Division program,
  • Distribute notices of significant Travel Division events, including tryouts
  • Manager Tryouts for Boys Travel Division
  • First line of support for issues relating to Boys Travel Division
1-2 hrs / wk during fall, winter and spring, more during try-outs
No
Assistant Travel Division Soccer for Girls

 
  • Coordinate needs/ activities of the Girls Travel Division Soccer Program
  • Assist in providing strategic direction for the Girls Travel Division program
  • Distribute notices of significant Travel Division events, including tryouts
  • Manager Tryouts for Girls Travel Division
  • First line of support for issues relating to Girls Travel Division
1-2 hrs / wk during fall, winter and spring, more during try-outs
No
MNJYSA League Contact
  • Serve as liaison to Travel Coaches and MNJYSA
  • Attend mandatory 2-3 MNJYSA meetings held during the year
  • Serve as liaison to coaches with rescheduling issues
3-5 hrs / wk for a few weeks during beginning of Fall Season
0-1 hrs /wk thereafter
No
Travel Tournament Director
  • Manage the Spring Travel Division Tournament
  • Manage the tournament volunteers
  • Interact with vendors
  • Coordinate fundraisers like sponsorships
 
5-10 hrs / wk during tourn. preparation, more as tourn. approaches, virtually none the rest of year other than occasional planning meetings
No
Soccer Fest 3v3 Tournament Director

 
  • Manage the seasonal 3v3 Tournament
  • Manage the 3v3 Tournament volunteers
Fall & Spring season: 1-5 hrs / wk for 6-8 wks preparing for tournament; no commitment thereafter
No
Director of Fundraising
  • Coordinate fundraising activities
  • Serve as liaison between MTSC and fundraising consultants
  • Coordinate activities of fundraising volunteers
  • Issue periodic fundraising reports to the Board
  • Serve as liaison between MTSC and all sponsors
  • Manager a fundraising committee
Varies
No
Director of Merchandise
  • Serve as liaison between MTSC and merchandise vendors
  • Identify vendors and solicit bids for MTSC merchandise
  • Coordinate the distribution of merchandise
  • Identify innovative MTSC merchandise to sell
  • Maintain and track inventory of merchandise for sale
Varies as see fit to sell merchandise
No
Fundraising Committee Members
  • Assist the Director of Fundraising
  • Identify potential sponsors and establish contact
  • Prepare and distribute letters seeking financial support for MTSC
  • Help develop and implement a sponsorship program
Varies
No
Director of Facilities
  • Maintain facilities used by MTSC
  • Work with Township on field lining, mowing, lighting, etc.
  • Present strategic facilities needs to the Board for approval
  • Work with the MTSC Directors on proper field space
0-20 hrs / wk during seasonal play
No
Field Setup / Breakdown

 
  • Assist in the field preparation at the beginning and end of season
1-2 hours total at beginning and end of each season
No
Facilities Field Monitor
  • Monitor an assigned field location and report findings
 
A few minutes per week
No
Equipment/
Awards
  • Help sort and inventory equipment
  • Assist in the preparation of equipment bags prior to each season
  • Coordinate distribution of all equipment to In Town Soccer coaches
  • Keep tracking sheet of each coach and equipment handed out
  • Collecting/storing of equipment at end of season
2-10 hours total in the beginning and end of every season
No
Rec Uniform Distribution
  • Help to sort and inventory uniforms
  • Help distribute uniforms
  • Help collect unused uniforms before each season
2-10 hours total in the beginning of every season
No
KidSafe Coordinator
  • Help with background checks on some volunteers
  • Hold NJYSA KidSafe forms for coaches and team managers
2-5 hours per season
No
Club Registrar
  • Coordinate all registrations for club
  • Provide appropriate registration lists to each director
  • Be liaison with parents to handle any issues
  • Ensure registration payments and refunds
  • Work with GotSoccer on any technical issues
  • Work with board/volunteers on player registration issues
1-3 hours per week at the beginning of each season or program
No
Website Admin
  • Help prepare/post content to www.monroesoccer.com
  • Keep website up to date
  • Ensure a consistent look and feel throughout site
  • Manage and maintain user access
Varies usually very minimal
No
Nominating Chair
  • Take Nominations during elections
Minimal only during elections
No
Special Events Coordinator
  • Pictures
    • work with Photographer to setup times and location for club pictures.
    • Work with teams to schedule pictures time slots
    • Manage overall Picture Day process
  • Awards Ceremony – setup and coordinate
  • Any other special events
Varies – only during special event times
No
Volunteer Coordinator/Recruiter
  • Help Manage volunteers
  • Recruit help from club to fill vacant positions
Varies
No
Head Coach

 
  • Main contact for a team and its parents/players
  • Manages the administrative aspects of the team
  • For Club Division Team coaches, a valid F-license is needed
6-10 hrs / wk attending practices and games, communicating with parents and coordinating the team schedule
No
Assistant Coach

 
  • Secondary contact for a team and its parents/players
  • Assists the head coach (or trainer) during games
  • For Travel Division Team coaches, a valid F-license is needed
2-3 hrs / wk attending practices and helping during games
No
Travel Team Manager

 
  • Primary information contact for a team
  • Manages the administrative aspects of the team
 
6-10 hrs / wk communicating with parents and coordinating the team schedule
No